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Outlook Shortcuts

Some useful Outlook keyboard shortcuts that will save you time:

Description Shortcut
Navigation Shortcuts  

Switch to Mail

CTRL + 1

Switch to Calendar

CTRL + 2

Switch to Contacts

CTRL + 3

Switch to Tasks

CTRL + 4

Switch to Notes

CTRL + 5

Switch to Folder List in Navigation Pane 

CTRL + 6

Switch to Shortcuts

CTRL + 7

Next item (with item open)

CTRL + COMMA

Previous item (with item open)

CTRL + PERIOD

Switch between the Folder List and the main Outlook window

F6 or CTRL + SHIFT + TAB

Move among the Outlook window, the Navigation Pane, and the Reading Pane

TAB

Move around within the Navigation Pane

Arrow keys

Go to a different folder

CTRL + Y

Expand/collapse a group (with a group selected) in the Navigation Pane

PLUS or MINUS SIGN on the numeric keypad

Collapse/expand a group in the e-mail message list

Left and right arrow keys

Send/receive

F9

Starts a send/receive for current folder retrieving full items

SHIFT + F9

Email Shortcuts  

Switch to Inbox

CTRL + SHIFT + I

Switch to Outbox

CTRL + SHIFT + O

Choose the account from which to send a message

CTRL + TAB

Send

ALT + S

Reply to a message

CTRL + R

Reply all to a message

CTRL + SHIFT + R

Mark a message as not junk

CTRL + ALT + J

Display blocked external content (in a message)

CTRL + SHIFT + I

Post to a folder

CTRL + SHIFT + S

Check for new mail

CTRL + M or F9

Go to the next message

UP ARROW

Go to the previous message

DOWN ARROW

Go to the row above (message or group heading)

ALT + UP ARROW

Go to the row below (message or group heading)

ALT + DOWN ARROW

Compose a new message

CTRL + N

Open a received message

CTRL + O

Display the Address Book

CTRL + SHIFT + B

Convert an HTML or RTF message to plain text

CTRL + SHIFT + O

Add a Quick Flag to a message

INSERT

Display the Flag for Follow Up dialog box

CTRL + SHIFT + G

Mark as read

CTRL + Q

Show the menu to download pictures, change automatic download settings, or add a sender to the Safe Senders List.

CTRL + SHIFT + W

Create Item or File  

Appointment

CTRL + SHIFT + A

Contact

CTRL + SHIFT + C

Distribution list

CTRL + SHIFT + L

Fax

CTRL + SHIFT + X

Folder

CTRL + SHIFT + E

Journal entry

CTRL + SHIFT + J

Meeting request

CTRL + SHIFT + Q

Message

CTRL + SHIFT + M

Note

CTRL + SHIFT + N

new Office document.

CTRL + SHIFT + H

Post in this folder

CTRL + SHIFT + S

Search Folder

CTRL + SHIFT + P

Task

CTRL + SHIFT + K

Task request

CTRL + SHIFT + U

 


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